Common Tasks and Workflows

This section provides step-by-step guides for common tasks you'll perform when managing events.
Setting Up a New Event from Scratch
What you'll need:
Event title and basic information
Start and end dates/times
Location information (destination or custom address)
At least one image (recommended)
Categories (recommended)
Steps:
Navigate to Events → New Event
Choose an event type
Fill in required fields:
Title
Slug (or let it auto-generate)
Type
Starts At
Ends At
Publish At
Author
Add location information (link to destination or enter custom address)
Upload a main image
Write a description in the Content field
Select at least one category
Fill in contact information if needed
Check Enabled to make it visible
Check Approved (if you're an admin creating it directly)
Click Save
Tips:
Start with the essentials, you can always add more details later
Use a descriptive title that clearly identifies the event
Choose a slug that's readable and SEO-friendly
Set publish date appropriately (can be in the future)
Creating a Recurring Event
Setting up weekly recurring events:
Create a new event with the first occurrence's date and time
Set Recurrence to "Weekly"
Set Weekly Weeks (e.g., 1 for weekly, 2 for bi-weekly)
Select Weekly Day(s) (e.g., Mon, Wed, Fri)
Set R End Date (when recurring should stop)
Save
Setting up monthly recurring events:
Create a new event
Set Recurrence to "Monthly"
Choose pattern:
Monthly First: Specific day of month (e.g., 15th of every month)
Monthly Second: Specific weekday occurrence (e.g., first Monday)
Set Monthly Months (e.g., 1 for monthly, 3 for quarterly)
Configure the specific day/weekday settings
Set R End Date
Save
Adding Multiple Events
When adding many events:
Prepare your data in a spreadsheet with columns for:
Title, start date/time, end date/time
Location, contact information
Categories, etc.
Create events one at a time:
Start with the first event
Fill in all information
Save and move to the next
Use consistent naming for easier management later
Time-saving tips:
Copy similar events and modify rather than starting from scratch
Use the same categories for similar events
Batch upload images if possible, then assign them to events
Organizing Events with Categories
Planning your category structure:
List all the main types of events you have
Group them into categories
Create the categories in the admin panel
Example categories:
Music
Sports
Arts & Culture
Food & Drink
Community Events
Workshops
Festivals
Assigning categories:
Open an event for editing
Find the Categories field
Select one or more appropriate categories
Save
Best practices:
Don't create too many categories (aim for 5-10 main categories)
Assign multiple categories if an event fits in more than one
Review and refine your category structure periodically
Creating a Featured Events List
To highlight special events:
Identify events you want to feature
Open each event for editing
Check the Featured checkbox
Save
Featured events will appear when using featured event filters and can be displayed prominently on your frontend.
Tips:
Feature events that are particularly noteworthy or popular
Rotate featured events periodically to keep content fresh
Consider featuring seasonal or special events
Limit the number of featured events for better impact
Managing User Submissions
Daily workflow:
Check for new unapproved events
Review each submission:
Verify date and time information is accurate
Check that location information is correct
Ensure descriptions are complete and well-written
Verify images are appropriate
Check recurrence patterns if applicable
Make any necessary edits
Approve and enable if ready, or contact the user for more information
Communication:
Use the comments field to track review status
Contact users if submissions need changes
Provide clear guidelines for what makes a good event submission
Quality control:
Ensure all required information is present
Verify dates and times are logical (end after start)
Check for duplicate events
Verify location information is accurate
Updating Event Information
When to update:
Date or time changes
Location changes
Contact information changes
New images become available
Event details change
Recurrence patterns need adjustment
How to update:
Find the event (use search if needed)
Open it for editing
Make your changes
Save
For user-submitted events:
Users can update their own events via the API
Admins can update any event
Changes to approved events may trigger notifications
For recurring events:
Editing the master event affects all future recurring instances
Past instances are not affected
You can change recurrence patterns, which will affect future instances
Archiving or Removing Events
Disabling an event:
Open the event
Uncheck the Enabled checkbox
Save
The event will no longer appear in public listings but remains in the system.
Deleting an event:
Open the event
Use the delete option (if available)
Confirm deletion
Note: Deleting a recurring event's master will remove all future recurring instances. Past instances may remain in search results until they expire.
When to archive vs. delete:
Disable/Archive: Event cancelled but you want to keep the data, or event ended but you want historical records
Delete: Test entry, duplicate entry, or permanently remove with no need to keep data